MINUTES OF TYDD ST MARY PARISH COUNCIL
MEETING
HELD AT TYDD ST MARY VILLAGE HALL 7th DECEMBER 2023 AT 7pm
Presiding
over the meeting, Cllr Magnus
In
Attendance:
Cllr Bowser, Cllr Slaymaker, Cllr
Eves, Cllr Markillie, District Cllr Wilkinson, District Cllr Tyrrell and Mrs
Jane Ripley, Clerk.
TSM = Tydd St Mary TG = Tydd Gote PFC = Playing Field Committee
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195.23 APOLOGIES FOR ABSENCE with reasons Cllr Allard was absent. 196.23 DECLARATIONS OF INTEREST
- to receive Declarations of Interest
in accordance with the Localism Act 2011 and to consider any applications for
dispensation. None 197.23 SIGNING OF THE MINUTES Clerk’s Notes from the meeting on 2nd November 2023 were taken as read and signed as minutes by the Chair. 198.23 TO
RESOLVE ON CO-OPTION TO COUNCIL None 199.23 TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL REPRESENTATIVE AND RESOLVE ACCORDINGLY Cllr
Wilkinson informed Council that despite a number of emails to District Cllr
Tennant requesting he contribute to a grant for the Zip Wire, he alas has had
no reply. Council
have had the same with no response to emails, nor has he attended any Council
meetings. Council
RESOLVED that the Clerk complain to the leader of his party. Cllrs
Tyrrell and Wilkinson will now be donating £800 to the Zip wire project. Cllr
Tyrrell Reported that the garden waste bins on order will be delivered in
January and that SHDC deal with 180 cases of fly tipping each month with the
majority dealt with within in 3 days. 200.23
CLERKS REPORT All correspondence from the
November meeting has been dealt with. Trees at Tydd Gote Play area: The Parishioner adjacent to Tydd
Gote Play area has a meeting with our contractor today to discuss work he
would like done and this will all be carried out as soon as weather allows. Bus Shelter A1101: Council has not had a reply to
their last correspondence of 6th November 2023. The Shelter is still in situ, but
it is hoped that it may be removed by the end of December, the time scale
agreed at last meeting. If this is not the case Council has a quotation of
£320 to dismantle and dispose of the shelter. Tydd Gote Play Area Repairs: Unfortunately, there is a delay,
when job was allocated to factory it became apparent to OLP that they had
ordered the wrong material for the replacement decks, they are now working to
rectify this. 201.23 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY Applications: None Approvals by SHDC: None Refusals by South Holland District Council: None Appeals: None Withdrawn Application: None 202.23
TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE None 203.23 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY a.
Sec137 payments: None b.
Accounts for payment
The above payments were proposed, seconded and RESOLVED for payment. c. Money In = £12,499.50 UKSPF Grasroots Grant 204.23
UPDATE ON OWNERSHIP OF TYDD GOTE PLAY AREA & RESOLVE ACCORDINGLY Councils’
solicitor has now been able to apply for death certificates of the original
trustees. Once
received they will be able to transfer ownership via executor of the last
trustee to pass away. 205.23 UPDATE ON ZIP WIRE/GLEBE PLAY EQUIPMENT PROJECT & RESOLVE ACCORDINGLY Work is now underway on
installation and due for completion on 15th December, weather
permitting. 206.23 UPDATE ON UK SHARED
PROSPERITY FUND APPLICATIONS & RESOLVE ACCORDINGLY Council have received half the funding money for
the first application, remainder to be paid on completion of project. Councils second application (December round) has
not been accepted due to the first project not being completed by closing
date of application. This will delay any work to Car Park at Glebe field due
to lack of funding. Council RESOLVED to resubmit for the next round
when project one will have been completed. 207.23 TO RESOLVE ON APPLICATION TO GRANGE WIND FARM (back on agenda
following letter from 2 Councilors) Due to the above, Council RESOLVED to make an
application. Several items were discussed with the shelter and
benches for Glebe field being the chosen option. 208.23 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY a.
LALC - News (circulated) b.
Complaint about Glebe Car Park –
PFC informed. c.
Order acknowledgement OLP-repairs
TG d.
Quotation to remove bus shelter A1101. e.
LCC Highways – Acknowledgement of
Stopping up request (North Rd) f.
Thank you from Parishioner re
trees at TG play area. g.
D Woods – reply to Clerks
proposals h.
The Rt Hon Sir John Hayes MP –
Info on Defibrillator Grants i.
OLP – Provisional project start date. j.
HB Ground Works – Quotation for
Car Park k.
Solicitor – Update on TG play area. l.
Letter from 2 Councillors
requesting revision to Resolution on last agenda. m.
Cllr Coupland – Update on sign
outside Pre-school n.
Ex Councillor- Request for
information on Speedwatch
Council RESOLVED that Clerk reply giving
details of Speedwatch co-ordinator for him to contact. 209.23
TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY
Reported overgrown foliage and
elderberry need removing at edge of area. Council RESOLVED to request Hollyoaks do this at
same time as tree work in next few weeks.
210.23 TO RESOLVE ON NEW LAPTOP
FOR COUNCIL Council RESOLVED to purchase an HP
470G10 Lap top from Hewlett Packard. 211.23 TO ADOPT HEALTH AND SAFETY
POLICY Council RESOLVED to adopt policy
as put before them. 212.23 TO CONSIDER APPLICATION TO
LOTTERY FUNDING FOR EQUIPMENT AT TYDD GOTE PLAY AREA
213.23 TO DISCUS CONSERVATION OF PARISH RECORDS & RESOLVE
ACCORDINGLY Cllr Eves had recently taken
position of a number of very old documents relating to the area that were in
the position of a recently deceased resident. He reported to Council that
many of these were in a sorry condition and would need work to restore them.
He has taken some advice, and the next stage would be to employ a Conservator
to analyse the documents to validate their condition and intrinsic value.
They would also be able to advise on funding for digitisation and
preservation. To this ends he requested Council to budget £500 to cover the
cost of the above. Following this, if the documents can be saved then a
consultation with Parish to establish a Parish led project. Council RESOLVED
to budget £500 for the above. Cllr Bowser left the meeting at
8.25pm and returned at 8.28pm 214.23
UPDATE ON COUNCIL NEWSLETTER FOR PARISH Cllr Eves distributed the
newsletter for delivery. He also proposed that next year the letter be in a
larger format as it has been successful to date and needs to grow. This was
agreed by Council and RESOLVED. 215.23 UPDATE ON D. WOODS PRICE INCREASE AND RESOLVE ACCORDINGLY The
Clerk informed Council they Mr Woods had agreed to holding his price at the
new rate for a 3-year term to the end of 2026 cutting season. 216.23
TO RESOLVE ON ITEMS FOR 2024/25 BUDGET & PRECEPT Several items were discussed to be added to
budget, of those Council RESOLVED on £500: Conservator costs. £50 Poppy
wreaths. Council
RESOLVED on the budget put before them and to set the 2024/25 Precept at
£28,000. The Clerk drew their attention to the level of the predicted reserve
funds advising they not let them drop lower. 217.23
HIGHWAYS & FOOTWAYS a.
Update on outstanding matters: A
works order has been raised to install signage on Common Way to warn
motorists of the pre-school. LCC
Highways have now begun engagement with their legal representative regarding
the potential “Stopping Up “of North Road. b.
To report any new matters: None. 218. 23 DATE OF NEXT COUNCIL MEETING: 5th February 2024 at TSM Village Hall 7pm 219.23
To Resolve for the council to move into closed session in accordance with the
Public Bodies (admissions to meetings) Act 1960 to discuss
the following matters. It
was proposed to go into closed session this was seconded and RESOLVED. Both
District Councillors left the meeting at 9.00pm 220.23 TO RESOLVE ON CLERKS
OVERTIME Council Resolved to agree the
Clerks overtime. 221.23 TO UPDATE EMPLOYMENT
TRIBUNAL COST HEARING The Chairman updated Council on
proceedings. The Council were awarded costs against Ms. Treacher. 222.23 TO DISCUSS CLERKS APPRAISAL
& PAY AND PENSION & RESOLVE ACCORDINGLY Cllr
Bowser reported to Council on The Clerks appraisal. The
Clerk left the meeting 9.10pm Council
RESOLVED to increase the Clerks hours from 10 to 11 per week. The
Council RESOLVED to enrol the Clerk in to the LGA pension scheme. There being no more business to transact the meeting closed at 9.30pm Signed
Date Chairman |