MINUTES OF TYDD ST MARY PARISH COUNCIL
MEETING
HELD AT TYDD ST MARY VILLAGE HALL 4th SEPTEMBER 2023 AT 7pm
Presiding
over the meeting, Cllr Magnus
In
Attendance:
Cllr Bowser, Cllr Eves, Cllr
Markillie, Cllr Cheslett, District Cllr Tyrell and
Mrs Jane Ripley, Clerk.
TSM = Tydd St Mary TG = Tydd Gote PFC = Playing Field Committee
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143.23 APOLOGIES FOR ABSENCE with reasons Cllr Slaymaker sent his apologies
and Council RESOLVED to accept them. District Cllr Wilkinson and
County Cllr Coupland sent apologies. Cllr Allard was absent. 144.23 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider
any applications for dispensation. None. 144.23 SIGNING OF THE MINUTES Clerk’s Notes from the meeting on 3rd July 2023 were taken as read and signed as minutes by the Chair. 145.23 TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL REPRESENTATIVE AND RESOLVE ACCORDINGLY Cllr
Tyrell informed Council that there are now 47 members of youth shed and 10
members of men’s shed. 146.23
CLERKS REPORT Following the Clerks e mail to
Parishioner re removal of the bus shelter at TG on A1101, a reply has been received today, hopefully there
will be more information on the situation by the end of the week. District Cllr Tenant has to date
not replied to the clerks 2 emails requesting some grant funding towards the Zip wire for the village. The External Audit has now been
completed and returned with no items needing attention. If any Councillor wishes to attend
training events, please inform the Clerk so they can be booked. 147.23 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY Applications: None Approvals
by SHDC: H21-0537-23
Mrs Trett, Land West of No 1 East Rd Tydd Gote Erection of 3 bed
dwelling including changes to existing parking area Refusals by South Holland District Council: None Appeals: None Withdrawn Application: None 148.23
TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE None 149.23 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY a.
Sec137 payments: None b.
Accounts for payment
The above payments were proposed, seconded and RESOLVED for payment. c. Money In = £2000,00- Grant for zip wire £679.02 RRADAR Ltd - Costs d. First quarter net position
(circulated)- No questions from Council. 150.23
UPDATE ON TREES ADJACENT TO TG PLAYING FIELD ON PRIVATE ROAD AND RESOLVE
ACCORDINGLY Sara
Bright has completed the tree survey; this has been circulated to all
Councillors. Council
RESOLVED for the Clerk to get quotations for the work required and report
back to next meeting. 151.23
UPDATE ON OWNERSHIP OF TYDD GOTE PLAY AREA & RESOLVE ACCORDINGLY The Clerk updated Council. All questions bar one has been
answered for the requests for death certificated to be made. 152.23 UPDATE ON ZIP WIRE PROJECT
& RESOLVE ACCORDINGLY The council now have £9700 pledged
for the zip wire and hope to obtain the rest from the UK Shared Prosperity
Fund. Updated quotations for the zip
wire have been received, these were discussed. Following a discussion on several
quotations ( not using company names) Council
RESOLVED on option number 5 a wooden zip wire The PFC have agreed to pay for the
re tensioning of this equipment each 12 – 18 months and the cost of
insurance. 153.23 UPDATE ON UK SHARED PROSPERITY FUND APPLICATION & RESOLVE ACCORDINGLY Council have been informed that the fund is now
being administered by Lincolnshire Community Foundation. Funding has been decreased to a maximum of £24,999 per grant and a new application is required by 15th September 2023 for this round of funding. The Cllr Magnus, Cllr Bowser and the Clerk met
with representatives of the fund for assistance and advice on the application. Following this advice, it is now
proposed to amend the application to take into account
the money available. and project most likely to be successful. Council RESOLVED on a vote of 4 to 1 to submit an application for new play equipment for Glebe
field, Option one Quotation was chosen from Obline
Play Equipment, if the bid is successful the order is to be placed for equipment and the project commence..
154.23 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY a.
LALC - News (circulated) b.
UK Shared Prosperity Fund –
Request for further information for Grant c.
Carter Jonas – Quotation for plan d.
Longstaff – Quotation for plan e.
Tydd St Giles – Invite to meeting
re Stagecoach Bus route. f.
Sara Bright - Tree report g.
LCC Waste – Conformation of litter
kits ready for collection h.
Lincs Road Safety Partnership –
reply to Clerk. i.
PKF Littlejohn LLP – External
Audit report (circulated) j.
Playsafety
– Conf of Play area Inspections k.
Longstaff – Plan l.
UK Shared Prosperity Fund –
Updated information and new application form m.
Unity Trust Bank – Eligibility for
FSCS n.
Playsafety
– ROSPA Inspection Reports o.
Roythornes
Solicitors – K Treacher v Tydd St Mary PC (closed
session) p.
Parishioner – Enquiry re Student
Grants/scholarships – Passed. q.
AJG Insurance- Renewal
155.23
TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY
ROSPA report and findings;
RESOLVED to get quotes for work needed and bring to next meeting.
ROSPA report and findings:
RESOLVED to get quotes for work needed and bring to next meeting. c. Allotments:
Nothing to report
156.23 TO REVIEW POLICY AND PROCEEDURE To
adopt Reserves Policy: Council RESOLVED to adopt policy as put before them. To review Grievance Policy: Council reviewed policy & made no amendments. 157.23
UPDATE ON COUNCIL NEWSLETTER FOR PARISH Cllr
Eves informed Council that he will be adding an acknowledgement section to
the letter. The
newsletter has received positive feedback throughout the parish. 158.23
REPORT FROM PARISH INSPECTION AND RESOLVE ACCORDINGLY Cllr
Magnus reported to Council on the inspection findings. Tasks
were delegated to the relevant council officer. It
was RESOLVED to send a list of Highway problems (many dating back 2-3 years)
to County Cllr Coupland and
all three District Councillors requesting their assistance in getting this
work done. 159.23
TO DISCUSS FLOWER TUBS AROUND PARISH AND RESOLVE ACCORDINGLY The
Village School has donated the five tubs to the village. Volunteers
will maintain them. 160.23
TO CONSIDER PLACEMENT OF SPEED SIGNS AND RESOLVE ACCORDINGLY Council
RESOLVED to order 5 new passive 30mph signs. 161.23
PFC REQUEST TO APPLY TO DIOCES FOR EXTENSION TO PAVILLION Before
applying for grant funding from the FA the football club need permission from
the landowner for
any work to be carried out. This is a chicken and egg scenario. The
PFC have agreed this in principle and are requesting the Parish Council do
the same and write to the Diocese. Council
RESOLVED to write to the Diocese for their permission to enable funding
application to go ahead. 162.23
TO REVIEW INSURANCE COVER AND RESOLVE ACCORDINGLY Council
reviewed the policy with the amended cover as submitted by Council. Council
RESOLVED to accept this policy. 163.23
HIGHWAYS & FOOTWAYS a.
Update on outstanding matters: Report to be submitter
to District and County Councillors b.
To report any new matters. As above. 164.23 DATE OF NEXT COUNCIL MEETING: 2nd November 2023 at TSM Village Hall 7pm 165.23
To Resolve for the council to move into closed session in accordance with the
Public Bodies (admissions to
meetings) Act 1960 to discuss the following matters. It
was proposed to go into closed session this was seconded and RESOLVED. District
Cllr Tyrell left the meeting at 9.15pm 166.23 TO RESOLVE ON ACTION
FOLLOWING EMPLOYMENT TRIBUNAL JUDGEMENT In
Confidential minutes. There being no more business to transact the meeting closed at 9.35pm Signed
Date Chairman |
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