TYDD ST MARY PARISH
COUNCIL
Hedgeview, 231
Broadgate, Sutton St Edmund, Spalding, Lincs, PE120LT
E mail
tyddstmarypc@gmail.com
Freedom
of Information Publication Scheme
As per Freedom of information Act 2020
Parish Clerk & Responsible Financial Officer = Mrs J Ripley
Website address = tyddstmary-pc.org.uk
Information available from Tydd
St Mary Parish Council
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Information to be published |
How the information can be
obtained |
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Class1 -
Who we are and what we do (Organisational information, structures, locations and
contacts) |
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Who’s who on the Council and its
Committees |
Council Web site/Clerk |
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Contact details for Parish Clerk
and Council members |
Council Web site/Clerk |
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Location of main Council office
and accessibility details |
Council Web site/Clerk |
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Staffing structure |
Council Web site/Clerk |
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Class 2 –
What we spend and how we spend it (Financial information relating to projected and actual
income and expenditure, procurement, contracts and financial audit) |
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Information to be published |
How the information can be
obtained |
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Current and previous
financial year |
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Annual return form and report by
auditor |
Council Web site/Clerk |
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Finalised budget |
Council Web site/Clerk |
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Precept |
Council Web site/Clerk |
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Borrowing Approval letter |
Not applicable |
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Financial Standing Orders and
Regulations |
Council Web site/Clerk |
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Grants given and received |
Clerk |
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List of current contracts awarded
and value of contract |
Clerk |
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Members’ allowances and expenses |
Clerk |
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Class 3 –
What our priorities are and how we are doing (Strategies and plans, performance indicators, audits,
inspections and reviews) Information to be published |
How the information can be
obtained |
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Annual Report to Parish or
Community Meeting |
Published in Parish Meeting
minutes Council Web site/Clerk |
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Class 4 –
How we make decisions (Decision making processes and records of decisions) |
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Information to be published |
How the information can be
obtained |
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Timetable of meetings (Council,
any committee/sub-committee meetings and parish meetings) |
Council Web site/Clerk |
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Agendas of meetings (as above) |
Council Web site/Clerk |
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Minutes of meetings (as above) –
nb this will exclude information that is properly regarded as private to the
meeting. |
Council Web site/Clerk |
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Reports presented to council
meetings - nb this will exclude information that is properly regarded as
private to the meeting. |
Published in Council minutes Council Web site/Clerk |
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Responses to consultation papers |
Clerk |
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Responses to planning applications |
Published in Council Minutes |
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Bye-laws |
Clerk |
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Class 5 –
Our policies and procedures (Current written protocols, policies and procedures for
delivering our services and responsibilities) |
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Information to be published |
How the
information can be obtained |
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Policies and procedures for the conduct of council
business |
Council Web site/Clerk |
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Procedural standing orders |
Council Web site/Clerk |
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Committee and sub-committee terms of reference |
Council Web site/Clerk |
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Delegated authority in respect of officers |
Council Web site/Clerk |
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Policy statements |
Council Web site/Clerk |
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Class 6 –
Lists and Registers Currently maintained lists and registers only |
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Information to be published |
How the information can be obtained |
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Assets Register |
Council web site/Clerk |
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Register of members’ interests |
SHDC |
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Register of gifts and hospitality |
Clerk |
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Class 7 –
The services we offer (Information about the services we offer, including
leaflets, guidance and newsletters produced for the public and businesses) Current information only |
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Information
to be published |
How the information can be obtained |
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Allotments |
Clerk |
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Community Centres /Village Halls |
Clerk |
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Parks, Playing Fields and
recreational facilities |
Clerk |
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Seating, Litter bins, clocks,
memorial, lighting Bus shelters |
Clerk |
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A summary of services for which
the council is entitled to recover a fee, together with those fees (e.g.
burial fees) |
Clerk |
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Exempt Material:
(Note:
Data Protection Legislation prohibits the publication of certain categories of information)
Charging Policy:
Information
where stated can be downloaded from the Council website free of charge.
Information can be inspected, by
appointment with the Clerk at a Village hall at a convenient time free of
charge.
Information that can be
photocopied without breaching copyright laws can be copied on the Council’s
photocopier at the cost of 15p per single sided A4 sheet.
A detailed search of records (for
example the Council Minutes) is subject to a charge of £25 per hour (up to the
£450 limit) plus the relevant photocopying charges
Any photocopies sent by post will
be subject to the actual cost of postage and packaging.
Review of Policy:
This Policy was approved by the
Parish Council at its meeting on April 1st 2021 and will be reviewed
every 4 years.
Note 1: Any information which is available on the Parish Council’s
website is also available in hard copy subject to the charges set out above for
printed copies.
Note
2: Under Data Protection Legislation,
the Council is required to review regularly the information that it keeps and
to destroy that which does not form part of its official records. Residents
wishing to inspect information are therefore requested to contact the Clerk to
ensure that the information they require is still available
Contact details: Mrs J Ripley – Clerk to Council
Tel: 01945 700268
tyddstmarypc@gmail.com
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Version
number |
Date
Approved |
Amendments
Made |
Next
Review Date |
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V1 |
April
2021 |
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April
2022 |
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V2 |
June
2023 |
Yes |
June
2027 |
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