MINUTES OF ANNUAL TYDD ST MARY PARISH
COUNCIL MEETING
HELD AT TYDD ST MARY VILLAGE HALL 15th MAY 2023 AT 7pm
Presiding
over the meeting, Cllr Magnus
In
Attendance:
Cllr
Bowser, Cllr
Eves, Cllr Markillie, Cllr Cheslett, Cllr Slaymaker, Cllr Allard,
District Cllr Wilkinson and Mrs
Jane Ripley, Clerk.
TSM = Tydd St Mary TG = Tydd Gote PFC = Playing Field Committee
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66.23 TO
ELECT A CHAIRMAN & DECLARATION OF ACCEPTANCE TO THE OFFICE OF CHAIR TO BE SIGNED Cllr
Magnus was proposed, seconded and elected. Cllr Magnus signed her declaration
of acceptance to the office of Chairman. 67.23 TO ELECT A VICE CHAIRMAN Cllr Bowser was proposed, seconded and elected. 68.23 TO SUSPEND THE MEETING TO
ALLOW A PUBLIC FORUM (10 – Minutes) This was not needed as there were no members of
public wishing a public forum. 69.23 APOLOGIES FOR ABSENCE with reasons District Cllr Wilkinson and
District Cllr Tyrell sent apologies. 70.23 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider
any applications for dispensation. None 71.23 SIGNING OF THE MINUTES Clerk’s Notes from the meeting on 3rd April 2023 were taken as read and signed as minutes by the Chair. 72.23
REVIEW THE FOLLOWING: Pass to me other than electing Cllrs to roles Review
of delegation arrangements to Committees, Panels and Staff. Delegated powers to remain in place for use as and when needed between
meetings. Review
of terms of reference for Committees and panels. Personnel Panel terms of reference to remain unchanged. Appointment
of members to Personnel Panel. It was proposed that Cllrs Bowser, Evans and Markillie become members
of the panel, this was RESOLVED. Appointment
of Council Planning Officer Cllr Markillie was proposed seconded and appointed. Appointment
of Council Highways Officer Cllr Markillie was proposed seconded and appointed. Appointment
of any new Committees. Panels, Working Parties or Task Groups. It was proposed to form any Working Party Group as and when needed,
this was RESOLVED. Standing
orders and Financial Regulations Reviewed and amended February 2023. Arrangements
(including legal agreements) with other local authorities, not for profit organisations
and businesses. Reviewed and to remain in place. Council representation on external
bodies and reporting arrangements Reviewed Cllr Slaymaker was proposed, seconded and appointed as Council representative on Community Speed Watch. Reporting to continue
to Full Council Council Representatives on Medleys Charity to remain as Mr D Daniel and
Mrs S Ely General Power of Competence: To
Resolve that Council meet the prescribed conditions to for eligibility. Council meets the criteria for the
General Power of Competence by 7 members being elected and the Clerk holding
the CILCA qualification. Inventory
of Council land and assets. Reviewed and updated March 2023. Insurance
cover. To be reviewed in September for renewal in October. Councils
and employee’s membership of other bodies. Council and Clerks membership of LALC and SLCC to continue. Reviewed as per Council Policy
Review Schedule Councils’
expenditure under s.137 or General Power of Competence Reviewed and within guidelines. £1301.50 for year Anti-Virus
Software renewal Virus software is not due for renewal, it is a 2-year tern due 2024. Determining
the time and place of ordinary meetings of the full council up to and including
the next annual meeting of full
council. As agreed in January 2023 The use
of BACS and Internet banking It was proposed Council continue with present system, all in favour,
item RESOLVED. To
Appoint Company for Annual play area inspections It was proposed Council use Play Safety, all in favour, item RESOLVED. Review
Internal Auditor To continue with present Auditor. Review Councillor Roles and
Responsibilities These
were reviewed and delegated. 73.23 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY Applications: Approvals
by SHDC: H21-0144-23
Mr Francis. The Sycamores, Main Rd, TSM Erection of detached
timber garage H21-0165-23
Mr Bateman, Dame Barn, Common Way, TSM Installation of
photovoltaic cells to southeast and southwest elevations H21-0194-23
Mr Bateman, Dame Barn, Common Way, TSM (Listed Building) Installation of
photovoltaic cells to southeast and southwest elevations Refusals
by South Holland District Council: Appeals: Two
properties were reported for possible breach of planning: Greyfriers
Hannarth Rd TG – Grade II listed with solar panels on roof. Adj
41 Station Rd TG – Doors on open canopy outdoor space making it a closed room. These
will be passed to SHDC for investigation. The
Clerk informed Council that confirmation of the 106 application from SHDC has
been received. 74.23 TO CONSIDER ITEMS FOR &
FROM OUTSIDE AGENCIES/PARISH COUNCIL REPRESENTATIVE AND RESOLVE ACCORDINGLY The
flower parade took place in Spalding at the weekend and was very successful.
Council looked at pictures of the float they sponsored. PFC: Very
successful Car Rally at the weekend The
Glebe Field is now being rested. Work
on the Dog Walking Area started on Monday and it is hoped will be complete by
the weekend. 75.23 CLERKS REPORT The
defibrillator pads purchased from Midmeds following last meeting did not
arrive. On investigation it was found these were not in stock at point of
order, nor did they know when they would be available. With
the Chairmans agreement the Clerk cancelled order and placed a new order with
the Defib shop, these pads have been delivered so can be replace before the
old pads go out of date. The
VAT return has been submitted and payment received. All
Allotment rents for April 2023 have been received. The
Pension Regulators re-declaration has been completed. 76.23
TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE None 77.23 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY a.
Items for payment under section 137: none b.
Accounts for payment
The above payments were proposed, seconded and
RESOLVED for payment. c.
Money in: Allotment rent £2390 SHDC precept £27,000 HMRC VAT refund £2197.20. d
Year End Bank reconciliation and spend against Budget (circulated) No
questions on the above. 78.12
TO SIGN OFF YEAR END ACCOUNTS This was proposed seconded and RESOLVED. 79.23 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY
The
PFC informed Council that they did not get any grant funding for the zip wire
project from The East Coast Community Fund The
application was unsuccessful. 80.23
TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY
All is looking good.
Notice Board: The board is very
hard to open and needs hinges putting on the reverse. Quotations for this job to be
sought and reported to next meeting.
Defibrillators: New pads to be
installed at TG Speed signs: New 30mph signs in
place Bus stop: Letter
to be sent to predecessor of Parishioner who donated the shelter to chase up
the removal of the shelter (originally
organised in November 2021) 81.23
TO RESOLVE ON REPLIES TO CONSULTATIONS. None District
Cllr Wilkinson entered the meeting 8.25pm 82.23
TO DISCUSS WIND FARM GRANT APPLICATION AND RESOLVE ACCORDINGLY Two
items were discussed for this round of applications, A new interactive speed
sign and money towards the Zip wire. Following
a discussion, a vote was taken on the proposal to submit an application for
£5,000 towards the zip wire project with 5 for and 2 against. The
speed sign will be applied for at the next round. 83.23
UPDATE ON TREES ADJACENT TO TG PLAYING FIELD ON PRIVATE ROAD AND RESOLVE
ACCORDINGLY Council
RESOLVED to use Sara Bright for the Tree survey in the Summer. 84.23
UPDATE ON OWNERSHIP OF TYDD GOTE PLAY AREA AND RESOLVE ACCORDINGLY The
Clerk has instructed Bowsers Solicitors as per last meeting. Council
is still awaiting the Ts & Cs for signature. 85.23
TO ADOPT RISK ASSESMENTS Deferred
to June meeting. 86.23
TO CONSIDER USE OF COUNCIL WEB SITE AND RESOLVE ACCORDINGLY It
was proposed that Cllr Eves co-host the Council web site with the Clerk. He
will deal with events and calendar plus archiving items. This
was seconded and RESOLVED. 87.23
TO REVIEW POLICY AND PROCEEDURE Standing
Orders and Financial Regulations reviewed. 88.23
TO RESOLVE COUNCILS’ BUSINESS PLAN Council
RESOLVED to amend the business plan item4 on the Zip Wire and to adopt the
plan. 89.23
UPDATE ON COUNCIL NEWSLETTER FOR PARISH Cllr
Eves informed Council the next addition of the newsletter is planned for July. 90.23
UPDATE ON LEVELING UP GRANT AND RESOLVE ACCORDINGLY Clerk
informed Council that the application has been submitted and receipt received. 91.23
TO REVIEW FINDINGS AND EFFECTIVNESS OF INTERNAL AUDIT The council reviewed the findings
of the internal auditor and were very satisfied with the internal audit
system. 92.23
TO COMPLETE ANNUAL RETURN GOVERNANCE STATEMENT Council had read the Annual Return and Governance
statement when circulated to them prior to the meeting, the chairman completed the form. The form was
duly signed. 93.23
HIGHWAYS & FOOTWAYS a.
Update on outstanding matters b.
To report any new matters. East
Road is being blocked/obstructed by parked traffic. Cllr
Markillie to report to Police. 94.23
TO COMPLETE ANNUAL RETURN ACCOUNTING STATEMENT Council
had read the Accounting Statement which had been circulated prior to the
meeting and RESOLVED to agree it. The Chairman duly signed the form. 95.23
TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS Council
RESOLVED on Monday 5th June 2023 to Friday 14th July
2023 96.23
DATE OF NEXT COUNCIL MEETING:
5th June 2023 at TSM Village Hall 7pm To
Resolve for the council to move into closed session in accordance with the
Public Bodies (admissions to meetings) Act 1960 to discuss
the following matters. Council
RESOLVED to go into closed session. Cllr
Wilkinson left the meeting at 9pm 97.23 TO RESOLVE ON ADMINISTRATION
AND STAFFING MATTERS
There being no more business to transact the meeting closed at 9.12pm Signed
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