MINUTES OF TYDD ST MARY PARISH COUNCIL MEETING

HELD AT TYDD ST MARY VILLAGE HALL 3rd APRIL 2023 AT 7pm

 

Presiding over the meeting, Cllr Magnus

In Attendance:

Cllr Bowser, Cllr Eves, Cllr Markillie, Cllr Cheslett, Cllr Slaymaker, District Cllr Tyrrell, and Mrs Jane Ripley, Clerk.

 

 

 

TSM = Tydd St Mary   TG = Tydd Gote   PFC = Playing Field Committee

 

 

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42.23 APOLOGIES FOR ABSENCE with reasons

District Cllr Wilkinson sent apologies. Cllr Allard was absent.

 

43.23 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the

Localism Act 2011 and to consider any applications for dispensation.

 

44.23 SIGNING OF THE MINUTES

Clerk’s Notes from the meeting on 6th March 2023 were taken as read and signed as

minutes by the Chair.

 

45.23 TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL

REPRESENTATIVE AND RESOLVE ACCORDINGLY

District Cllr Tyrrell informed Councill that Youth shed had a very successful opening last weekend with 25

Participants each day. Youth Shed has been awarded £66,000 from the Levelling up Prosperity Fund.

PFC:The funding for the dog area has been procured and work will soon be starting.

The first cut of the Football pitch has been done. The next PFC meeting is Wednesday 10th April.

 

46.23 TO CONSIDER TREES ADJACENT TO TG PLAYING FIELD ON PRIVATE ROAD AND

RESOLVE ACCORDINGLY

Following a discussion Council RESOLVED to get quotations for a new survey on the trees in Aug/Sept (Clerk

delegated power to spend up to £300). Once this has been completed quotations for work can be obtained, at which

point Council will contact resident adjacent to the trees to discuss the way forward.

 

47.23 TO DISCUSS OWNERSHIP OF TYDD GOTE PLAY AREA

Council RESOLVED for Clerk to instruct Bowsers Solicitors to find out the actual boundaries of the land

and to start the process of transferring the Play are to the Parish Council and getting it registered with Land

Registry. Maximum amount of £1000 to be agreed with Solicitor at this stage.

 

48.23 TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE

None

 

49.23 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY

Applications: None

Approvals by SHDC: None

Refusals by South Holland District Council:

H21-0100-23 Mr & Mrs Howse, Worlds End Rd, TSM              

                       Residential development (outline)resubmission of H21-0057-22)

Appeals: None

 

H21-0143-23 Medley's Charity, Land off Low Gate TSM Erection of up to 28 dwellings (Outline)

Council discussed applying to SHDC for a Sec 106 contribution toward the improvement of Glebe play area

(under open spaces), should this application be agreed by SHDC.

It was RESOLVED to apply for £20, 000. 2 votes in favour , one against and 3 abstentions.

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50.23 CLERKS REPORT

All correspondence from the March meeting has been dealt with.

Extensive enquiries have been made with SHDC Planning department on 106 application

for the development off Low Gate.

The Allotment rent invoices have been sent out for April.

 

51.23 TO CONSIDER WIND FARM GRANT AND RESOLVE ACCORDINGLY

More interactive speed signs were discussed, Costings will be bought to next meeting.

 

52.23 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY

a.  Sec137 payments: £23.50 – Mug Boxes

b.  Accounts for payment

Date

Payee

BACS

Item

Chq No

Net

VAT

Gross

 

 

 

7/3/23

LALC

87

Training- Planning

 

£23.00

£4.60

£27.60

 

 

 

28/3/23

Mrs J Ripley

88

Wages March

 

£625.76

 

£625.76

 

 

 

 

James Chadwick

89

Maint Glebe

 

£140.00

 

£140.00

 

 

 

31/3/23

Unity Trust Bank

90

Bank charges

DD

£18.00

 

£18.00

 

 

 

3/4/23

Mrs Ripley

1

Expenses

 

£108.72

 

£108.72

 

 

 

 

LALC

2

Annual Subscription

 

£284.37

 

£284.37

 

 

 

 

LALC

3

Training Subscription

 

£115.00

£23.00

£138.00

 

 

 

 

Diocese of Lincoln

4

Glebe Field rent

 

£740.00

 

£740.00

 

 

 

 

Gedney Parish Council

5

Mug Boxes

Sec 137

£23.50

 

£23.50

 

 

 

 

LCC (Savills)

6

Allotment Rent

 

£625.00

 

£625.00

 

 

 

 

Wroxham Home Farm

7

Allotment Rent

 

£1000.00

 

£1000.00

 

 

 

  The above payments were proposed, seconded and RESOLVED for payment. 

 

c. Money In = Nil

 

 53.23 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY

a.       LALC - News (circulated)

b.       NALC – Reply to Clerk re TG play area.

c.       Solicitor – Reply to Clerk re TG play area.

d.       HMC – Tax year end instructions

e.       SHDC – Information on Sec106 applications (circulated)

f.        PFK Littlejohn – Annual Return Forms

 

54.23 TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY

  1. Play Area-TSM (Glebe Field): All fine, Cllr Bowser to oil gate.
  2. Play Area – TG: One overhanging branch.
  3. Allotments: Nothing to report
  4. Any Other area:

Defibrillators: being checked weekly.

             Bin at Worlds end: This needs repositioning, Cllrs Slaymaker and Cheslett will deal.

             TSM Noticeboard: Cllrs Slaymaker and Cheslett will move the flower tub obstructing its use.

             Noticeboard TG : This is very hard to gain access to put in notices, It was proposed to ask Mens Shed

             To look at it and see what can be done, Item RESOLVED.

 

55.23 TO DISCUSS COUNCIL RISK ASSESMENTS & RESOLVE ACCORDINGLY

It was Proposed for Cllr Cheslett to undertake the risk assessments for the Council, this was RESOLVED.

 

Cllr Magnus left the meeting at 9pm and returned at 9.03pm

 

56.23 TO CONSIDER USE OF COUNCIL WEB SITE AND RESOLVE ACCORDINGLY

Deferred to next meeting.

 

57.23 TO REVIEW POLICY AND PROCEEDURE

    1. Policy for Handling Freedom of information requests
    2. Risk Management Policy

The above were reviewed and amended as seen fit.

 

58.23 TO RESOLVE COUNCILS’ BUSINESS PLAN

This was discussed and completed for adoption at May meeting.

 

59.23 TO RESOLVE ON A QUATERLY NEWSLETTER FOR PARISH 

Cllr Eves showed Council the draft newsletter and all agreed content and layout.

It was proposed for the Clerk to get quotations for printing 500 copies and to place an order up to the sum

of £100.  This will then be ready for delivery after the May election.

 

60.23 TO DISCUSS LEVELING UP GRANT AND RESOLVE ACCORDINGLY

Council RESOLVED to apply for the sum of £40,000 for improvements to the Glebe field.

 

61.23 ALTERATION OF MEETING DATE

Due to the hall already being booked the for first Monday in November and December the meeting

dates will now be Thursday 2nd November and Thursday 7th December.

 

62.23 HIGHWAYS & FOOTWAYS

a. Update on outstanding matters: None

b. To report any new matters -

Road closure Low Gate 24-27/4/23

 

63.23 DATE OF NEXT MEETING: 15th May 2023 TSM Village Hall 7pm

 

64.23 To Resolve for the council to move into closed session in accordance with the Public Bodies    

 (admissions to meetings) Act 1960 to discuss the following matters.

Council RESOLVED to go into closed session.

 

65.23 TO RESOLVE ON ADMINISTRATION AND STAFFING MATTERS

Items in confidential minutes

 

There being no more business to transact the meeting closed at 9.45pm

 

Signed                                                                     Date

Chairman