MINUTES OF TYDD ST MARY PARISH COUNCIL MEETING

HELD AT TYDD ST MARY VILLAGE HALL 1st SEPTEMBER 2022 at 7.00pm

 

Presiding over the meeting, Cllr Bowser

In Attendance:

Cllr Markillie, Cllr Eves, Cllr Cheslett, Cllr Allard, District Cllr Tyrrell, County Cllr Coupland and Mrs Jane Ripley, Clerk.

 

TSM = Tydd St Mary   TG = Tydd Gote   PFC = Playing Field Committee

 

 

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87.22 APOLOGIES FOR ABSENCE with reasons

Cllr Magnus sent her apologies and Council RESOLVD to accept them.

 

88.22 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the

Localism Act 2011 and to consider any applications for dispensation.

None

 

89.22 SIGNING OF THE MINUTES

Clerk’s Notes from the meeting on 5thJuly were taken as read and signed as minutes by the Chair.

 

90.22 TO RESOLVE ON CO_OPTION TO COUNCIL

It was proposed to co-opt Mr Stuart Cheslett, Mr Ian Slaymaker and Mr Tony Allard to the Council, this was

seconded and RESOLVED.

Cllrs Cheslett and Allard signed their declarations of acceptance to office.

 

91.22 TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL

REPRESENTATIVE AND RESOLVE ACCORDINGLY

Playing Field Committee. Report from Cllr Bowser:

The PFC have updated the agreement with the Council and have submitted this for their approval.

District Cllr Tyrrell

·         Garden waste collection TSM on 29th October

·         New Shed trial now finished

·         Remembrance Day Training: Training Course 9am to 3pm to run an event

County Cllr Coupland

Costs are increasing at a great rate for both District and County Councils, which will unfortunately be represented

in the Council tax bill.

 

92.22 TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE

Council RESOLVED to accept agreement as put before them

 

93.22 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY

Applications:

H021-0781-22 Mr Peggs, 41 Station Rd, Tydd Gote

                            Proposed two storey rear extension

Council has concerns with previous applications for this property which have been reported to the SHDC

Enforcement Officer. As the ongoing application has not been complied with, Council feels unable to

comment on a further extension to this dwelling.

H21-0854-22 Mr Melton, 7 Station Rd, Tydd Gote. (RESERVED MATTERS)

                             Erection of Bungalow - outline approval H21-1073-21 (allowed on appeal)

No Observations

Approvals by SHDC:

H21-0524-22 Mr Doran, Rolmar Saltira, Middle Rd, TSM

                        Replace existing flat roof over garage with pitched roof, alterations to gable over front

 porch and extension to eastern elevation

H21-0469-22 Mr & Mrs Venni, Ven Acres, Parsonage Lane

                        Re-build collapsed barn and enlargement to form residential annexe

Refusals by South Holland District Council: None

 

94.22 CLERKS REPORT

All correspondence from the July meeting has been dealt with.

The External Auditor has been completed and is on the Council Web Site.

A request to decrease the number of seats on the Parish Council from 9 to 7 has been submitted to SHDC.

Council would like to thank their three District Councillors for the grant to pay for a new bench seat for TSM.

The tree work at Glebe field carried out by the Diocese as per their report from Savills was completed on 3rd

and 4th August.

The Village sign is now with Men’s Shed for restoration, this is a painstaking job and will be around six months

at a cost of three to four hundred pounds.

The Jubilee bench for TG was due for delivery on 6th of August, however it did not arrive, this will affect the

installation. A new date of 6th September has now been received.

 

95.22 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY

      a.  Sec137 payments - None

      b.  Accounts for payment

Date

Payee

BACS

Item

Chq No

Net

VAT

Gross

14/7/22

D W Woods

30

TSM Ground Maint May

 

£432.44

£86.49

£518.93

14/7/22

D W Woods

31

TG Ground Maint May

 

£160.00

£32.00

£192.00

14/7/22

D W Woods

32

TSM Ground Maint June

 

£326.64

£65.33

£391.97

14/7/22

D W Woods

33

T G Ground Maint June

 

£120.00

£24.00

£144.00

14/7/22

ASA Forces Charity

34

Jubilee Seat TG

 

£930.00

 

£930.00

28/7/22

Mrs J Ripley

35

Wages July

 

£591.03

 

£591.03

10/8/22

D W Woods

36

TSM Ground

Maint Jul

 

£326.64

£65.33

£391.97

10/8/22

D W Woods

37

TG Ground

Maint Jul

 

£120.00

£24.00

£144.00

10/8/22

PPK Littlejohn

38

External Audit

 

£200.00

£40.00

£240.00

28/8/22

Mrs J Ripley

39

Wages Aug

 

£591.23

 

£591.23

28/8/22

Playsafety ltd

40

ROSPA reports

 

£171.50

£34.30

£205.80

1/9/22

Mrs Ripley

41

Expenses

 

£186.75

 

£186.75

 

     The above payments were proposed, seconded and RESOLVED for payment.

       c. Money In - £1000 Grant from Wind Farm (Bench TG) £930 Grant from SHDC (seat TSM)

       d. Update on Bank Mandate

           Council is still waiting for confirmation of Cllr Eves as a signatory on mandate

           It was proposed that once this has been received Council apply to decrease signatory requirement to two

           from three, this was seconded and RESOLVED.

 

96.22 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY

  1. LALC News – (Circulated)
  2. ICO – Data protection certificate
  3. TSM Church Drop-In – Thank you for Jubilee Grant
  4. Police and Crime Commissioner- Lincolnshire Strong Voices Project – Circulated
  5. SHDC – Pride Awards – Circulated
  6. PFK Littlejohn – Completed Audit
  7. Netwise- Newsletter/ fee increase
  8. The Circuit – Product recall – Passed to Cllr Bowser
  9. Spalding Flower Parade – Information – (Circulated)
  10. LALC – Civility and Respect (Circulated)
  11. OLP – Quote for 2 new cradle swings
  12. Play Safety – Annual Safety Inspection x 2
  13. Parishioner – Trees Station Rd Tydd Gote – Clerk to reply
  14. Parishioner- Bushes, Kiln Drive - Dealt with
  15. SAAA – Option to opt out of external auditor arrangements

Council RESOLVED not to opt out.

  1. James Chadwick – Quote to install 2 cradle swings

 

97.22 TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY

  1. Play Area-TSM (Glebe Field)

Annual Safety Inspection Report: Deferred to next meeting

  1. Play Area – TG

Annual Safety Inspection Report: - Deferred to next meeting

The trees next to play area were discussed, Council RESOLVED that as the trees were not on

Council land they are not the Councils responsibility, Council will continue to maintain the foliage

overhanging the play area.

  1. Allotments

Rent Increase/Notices

Council RESOLVED not to increase rents.

  1. Any Other area – Both Councils Defibrillators have a recall problem, Cllr Bowser to deal and this

Item will be on the next agenda

 

98.22 TO REPORT ON PARISH INSPECTION AND TO RESOLVE ACCORDINGLY

Council recently inspected the whole Parish.

Council would like to thank Sue Leach, Richard Dellar and their working party for their hard work over the Bank

holiday weekend on the hedges on A1101 and Common Way. This is most appreciated.

Many items have been reported to Highways via County Cllr Coupland at tonight’s Council meeting.

Other items to be dealt with by the Clerk and Councillors.

 

99.22 TO UPDATE ON GRANT APPLICATION TO WIND FARM

Council was given a grant of £1000 as opposed to the £3600 applied for so will only be able to put one bench

in TG play area and no picnic tables for TSM at this time.

 

100.22 TO DISCUSS OLD BOWLING GREEN AREA OF GLEBE FIELD AND RESOLVE ACCORDINGLY

A specified fenced dog area was proposed, following a discussion Council RESOLVED this was not the place for

a dog area due to its close proximity to the children’s play area, walkway into Primary School and next to the school. 

The siting of a new Zip Wire was discussed but due to the items purchase cost, the increased level of insurance

quoted to cover it and possible high maintenance costs it was RESOLVED that with the current climate this was not

the time to take on such a costly project.

 

101.22 TO COMPLETE PRE-RENEWAL FORM FOR INSURANCE

Council completed this and increased areas to cover new equipment in line with their Asset register.

 

 

 

102.22 TO DISCUSS ITEMS FOT 2023-24 BUDGET

No new items were put forward with the cost-of-living increases in mind and a wish to freeze the precept.

 

103.22 HIGHWAYS & FOOTWAYS

a. Update on outstanding matters: covered in Parish Inspection

b. To report any new matters - None.

c. Update on Speed limits in Parish: This is going through the consultation process

 

104.22 DATE OF NEXT MEETING: 6th October 2022 TSM Village Hall at 7pm

 

105.22 To Resolve for the council to move into closed session in accordance with the Public Bodies    

 (admissions to meetings) Act 1960 to discuss the following matters.

Council RESOLVED to move into closed session.

 

Cllrs Tyrrell and Coupland left the meeting at 9.35pm

 

106.22 TO RESOLVE ON ADMINISTRATION AND STAFFING MATTERS

Cllrs Cheslett and Allard were briefed on outstanding issues.

 

Cllr Eves was proposed to join the Personnel Panel, this was RESOLVED.

Cllr Bowser to consult with Panel and carry out Clerks appraisal on 6th October.

 

There being no more business to transact the meeting closed at 9.45pm

 

 

 

Signed                                                                     Date

Chairman