TYDD ST MARY PARISH COUNCIL

231 Broadgate, Sutton St Edmund, Spalding, Lincs, PE120LT

E mail tyddstmarypc@gmail.com

                                                                                                           

                                                                                                           

                                                                                                            28th April 2022

 

TYDD ST MARY ANNUAL PARISH COUNCIL MEETING AT TYDD ST MARY VILLAGE HALL

You are hereby summoned to attend a meeting of the above Council on 5th May 2022 at 7pm

There will be a 15-minute public forum when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.

 

 

Jane Ripley

Clerk to Tydd St Mary Parish Council

 

 

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TO ELECT A CHAIRMAN

 

CHAIRMANS DECLARATION OF ACCEPTANCE TO BE SIGNED

 

TO ELECT A VICE CHAIRMAN

 

APOLOGIES FOR ABSENCE with reasons

 

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DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications for dispensation.

 

SIGNING OF THE MINUTES – Clerk’s Notes from the meeting of 3rd March 2022 to be accepted as minutes.

 

REVIEW THE FOLLOWING:

  • Review of delegation arrangements to Committees, Panels and Staff.
  • Review of terms of reference for Committees and panels.
  • Appointment of members to Personnel Panel.
  • Appointment of Council Planning officer
  • Appointment of Council Highways officer
  • Appointment of any new Committees. Panels, Working Parties or Task Groups.
  • Standing orders and Financial Regulations
  • Arrangements (including legal agreements) with other local authorities, not for profit organisations and businesses.
  • Council representation on external bodies and reporting arrangements

·         General Power of Competence: To Resolve that Council meet the prescribed conditions to for eligibility.

  • Inventory of Council land and assets.
  • Insurance cover.
  • Councils and employee’s membership of other bodies.
  • Council complaint procedure.
  • Policy & procedure for Freedom of information and Data protection legislation.
  • Council procedure for dealing with press/media.

      Councils Employment policies and procedures.

·         Councils’ expenditure under s.137 or General Power of Competence

  • Anti-Virus Software renewal

·         Determining the time and place of ordinary meetings of the full council up to and including the next annual meeting of full council.

·         The use of BACS and Internet banking

·         To Appoint Company for Annual play area inspections

·         Review Internal Auditor

 

TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY

Applications:

*H21-0314-22 Mr S Necker, 29 Station Rd, Tydd Gote

                         Proposed dwelling

H21-0413-22 Mr S Stanberry, Tretton Manor Barns, TSM

                        Erection of Storage Barn

H21-1250-21(Amendment) A, Trett, Land west of 1 East Rd, Tydd Gote

Amend: Proposed demolition of existing office and erection of 2 x 1bed dwellings

To: Change to 1 No, 3 bed detached dwelling

Approval by South Holland District Council:

H21-0051-22 Mr I Ashdown, Lords Barn, Common Way, TSM 

                        Proposed photovoltaic panels on southern elevation of garage

 

Refusals by South Holland District Council:

H21-0029-22 Mr & Mrs Williamson, 46 Station Rd, Tydd Gote

                      Proposed single storey rear extension

H21-0057-22 Mr & Mrs Howse, Worlds End Rd, TSM

                       Residential development (outline)

Appeals

*APP/A2525/W/22/3290122 (H21-1072-21) Adj 7 Station Rd, Tydd Gote

 

Fenland Planning Application:  F/YR22/0368/F

 

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CLERK’S REPORT

 

TO RESOLVE ON CO-OPTION TO COUNCIL

    

TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL

 REPRESENTATIVE AND RESOLVE ACCORDINGLY

 Playing Field Committee – Cllr Bowser

 Speedwatch Group

 

TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE

 

TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY

a. Items for payment under section 137: none

b. Accounts for payment

Date

Payee

 

Item

Chq No

Net

VAT

Gross

25/3/22

FLP

84

TG play surface

 

£3800.12

£760.02

£4560.14

25/3/22

Mrs J Ripley

85

Wages March

 

£620.70

 

£620.70

31/3/22

Unity Bank

86

Bank Charges

 

£18.00

 

£18.00

8/4/22

HMRC

1

PAYE

 

£466.12

 

£466.12

8/4/22

NLDIDB

2

Drainage rates

 

£111.68

 

£111.68

8/4/22

FLP

3

Maintenance

 

£1022.00

£204.40

£1226.40

8/4/22

FLP

4

Maintenance

 

£493.60

£98.72

£592.32

8/4/22

Wroxham Home Farms

5

Allotment rent

 

£1000.00

 

£1000.00

8/4/22

LCC - Savills

6

Allotment rent

 

£625.00

 

£625.00

8/4/22

Lincolnshire Diocese

7

Glebe Field rent

 

£740.00

 

£740.00

8/4/22

LALC

8

2022 Subscription

 

£276.57

 

£276.57

8/4/22

Scribe

9

Accounts package

 

£485.00

£97.00

£582.00

28/4/22

SHIDB

10

Drainage rates

 

£230.20

 

£230.20

28/4/22

D W Woods

11

Ground Maint

 

£231.16

£46.23

£277.39

28/4/22

D W Woods

12

Ground Maint

 

£80.00

£16.00

£80.00

28/4/22

SHDC

13

Allotment Rent

 

£185.00

£37.00

£222.00

28/4/22

Mrs Ripley

14

Wages Apr

 

£655.83

 

£655.83

5/5/22

Mrs Ripley

15

Expenses

 

£186.75

 

£186.75

5/5/22

Mrs Pilcher

16

Internal Audit

 

£100.00

 

£100.00

c. Money in: Allotment rent £2290 SHDC precept £27,000 HMRC VAT refund £3,3378.67

d Year End Bank reconciliation and spend against Budget (circulated)

 

TO SIGN OFF YEAR END ACCOUNTS

 

TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY

a.    LALC news- circulated

b.    LCC – County Farm Estates Tenant Annual Meeting (circulated)

c.     Anglian Water – Payment information for web site

d.    SHDC Planning- Information on How and When to apply for s106 money

e.    Mr S Barclay MP -Reply to Councils letter

f.      Sir John Hayes MP – Reply to Councils letter

g.    S Lynch – Affordable Housing requirement

h.    D Woods – Unable to empty dog poo bins

i.      D Woods – Increase in Costs

j.      Parishioner – Complaint about Popular trees at Glebe field

k.     SHIDB – Access to Watercourses for maintenance

l.      NLIDB – Newsletter

 

 

TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY

  1. Play Area-TSM
  2. Play Area - TG
  3. Allotments
  4. Any Other area

 

TO RESOLVE ON REPLIES TO CONSULTATIONS.

 

UPDATE ON PLATINUM JUBILLEE CELEBRATION

 

TO DISCUSS WIND FARM GRANT APPLICATION AND RESOLVE ACCORDINGLY

 

TO REVIEW FINDINGS AND EFFECTIVNESS OF INTERNAL AUDIT

 

TO COMPLETE ANNUAL RETURN GOVERNANCE STATEMENT

 

 

HIGHWAYS & FOOTWAYS

a. Update on outstanding matters

b. To report any new matters.

 

TO COMPLETE ANNUAL RETURN ACCOUNTING STATEMENT

 

TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS

 

DATE OF NEXT COUNCIL MEETING:  7th July 2022 at TSM Village Hall 7pm

To Resolve for the council to move into closed session in accordance with the Public Bodies    

 (admissions to meetings) Act 1960 to discuss the following matters.

TO RESOLVE ON ADMINISTRATION AND STAFFING MATTERS