MINUTES OF TYDD ST MARY ANNUAL PARISH
COUNCIL MEETING
HELD AT TYDD ST MARY VILLAGE HALL 5th MAY 2022 at 7.00pm
Presiding
over the meeting, Cllr Magnus
In
Attendance:
Cllr
Bowser, Cllr
Markillie, Cllr Evans and Mrs Jane Ripley, Clerk.
TSM = Tydd St Mary TG = Tydd Gote PFC = Playing Field Committee
|
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. |
41.22 TO ELECT A CHAIRMAN Cllr
Magnus was proposed, seconded and elected. 42.22
CHAIRMANS DECLARATION OF ACCEPTANCE TO BE SIGNED Cllr Magnus signed her declaration of acceptance. 43.22 TO
ELECT A VICE CHAIRMAN Cllr Bowser was proposed, seconded and elected. 44.22
APOLOGIES FOR ABSENCE with reasons Cllr Jackson-Parker sent her apologies and Council
accepted her reasons. District Cllr Wilkinson and County Cllr Coupland sent apologies. 45.22
DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism
Act 2011 and to consider any applications for dispensation. None. 46.22
SIGNING OF THE MINUTES Clerk’s Notes from the meeting on 3rd March 22
were taken as read and signed as minutes by the Chairman. 47.22
REVIEW THE FOLLOWING: Review of delegation
arrangements to Committees, Panels and Staff. Delegated powers to remain in
place for use as and when needed between meetings. Review of terms of reference for
Committees and panels. Personnel Panel terms of
reference to remain unchanged. Appointment of members to
Personnel Panel. It was proposed that Cllrs
Bowser, Evans and Markillie become members of the panel, this was RESOLVED. Appointment of Council Planning
Officer Cllr Markillie was proposed
seconded and appointed. Appointment of Council Highways
Officer Cllr Markillie was proposed
seconded and appointed. Appointment of any new
Committees. Panels, Working Parties or Task Groups. It was proposed to form any
Working Party Group as and when needed, this was RESOLVED. Standing orders and Financial
Regulations Reviewed and amended February
2022. Arrangements (including legal
agreements) with other local authorities, not for profit organisations and
businesses. Reviewed and to remain in place. Council representation on
external bodies and reporting arrangements Reviewed and to remain as 2021.
Cllr Evans was proposed, seconded and appointed as Council representative on
Community Speed Watch. Reporting to continue to Full Council General Power of Competence: To
Resolve that Council meet the prescribed conditions to for eligibility. Council do not meet the
conditions of eligibility. Inventory of Council land and
assets. Reviewed and updated March 2022. Insurance cover. To be reviewed in September for
renewal in October. Councils and employee’s
membership of other bodies. Council and Clerks membership of
LALC and SLCC to continue Council complaint procedure. Policy & procedure for
Freedom of information and Data protection legislation. Reviewed no need to amend Council procedure for dealing
with press/media. Reviewed, no need to amend. Councils Employment policies and
procedures. Reviewed, no need to amend. Councils’ expenditure under
s.137 or General Power of Competence Reviewed and within guidelines. Anti-Virus Software renewal Virus software is due for
renewal, to continue with present arrangements for next 2 years Determining the time and place
of ordinary meetings of the full council up to and including the next annual
meeting of full council. As agreed in January 2022 The use of BACS and Internet
banking It was proposed Council continue
with present system, all in favour, item RESOLVED. To Appoint Company for Annual
play area inspections It was proposed Council use Play
Safety, all in favour, item RESOLVED. Review Internal Auditor To continue with present
Auditor. 48.22 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY Applications: H21-0314-22 Mr S Necker, 29 Station Rd, Tydd Gote
Proposed dwelling Council object to this application. SHDC
granted permission for this building as: H21-0442-21 Erection of 4 bay garage with storage above to serve
the proposed dwellings at plots 3 and 4, 29 Station Rd. This was to help alleviate the existing parking problems
and safety issues in Station Road. To give permission to change this parking facility into housing would make a mockery
of the application and add to the parking problems. The Parish Council were all too aware that this is exactly
what would happen when the original application was received. The Parish Council were in the process of
applying for an enforcement order on this garage development due to the planning conditions not being
complied with. H21-0413-22 Mr S Stanberry, Tretton Manor Barns, TSM
Erection of Storage Barn Council has no objections to this application H21-1250-21(Amendment) A, Trett, Land west of 1 East Rd,
Tydd Gote Amend: Proposed demolition of existing office and erection
of 2 x 1bed dwellings To: Change to 1 No, 3 bed detached dwelling Councils reply to the original application stands H21-0437-22 Mr & Mrs Hickton, Robin Hood Cottage,
Station RD, Tydd Gote
Alterations and Extension Council
has no objection to this application Approval by South Holland District Council: H21-0051-22 Mr I Ashdown, Lords
Barn, Common Way, TSM Proposed
photovoltaic panels on southern elevation of garage Refusals by South Holland District Council: H21-0029-22 Mr & Mrs Williamson, 46 Station Rd, Tydd Gote
Proposed single storey rear extension H21-0057-22 Mr &
Mrs Howse, Worlds End Rd, TSM Residential development (outline) Appeals *APP/A2525/W/22/3290122
(H21-1072-21) Adj 7 Station Rd, Tydd Gote Tydd St Mary Parish Council wish
to reiterate their concern of the overuse of Pitt Lane for this development. This is the only access point to
the children’s play area and there are no pavements. Pit Lane leads out onto Station
Rd, this is the main thoroughfare through Tydd Gote and a busy road. This particular section is a
problem area for parked cars and therefor a hazard due to impaired vision. The Play area has recently been
redeveloped by the council lending to increased use, safety of the children
is the council’s major concern. Fenland
Planning Application:
F/YR22/0368/F Council discussed this application 49.22 CLERKS REPORT All Correspondence
from the May meeting has been dealt with and replied to. The New
Scribe accounts package is up and running, 2021-22
VAT refund has been submitted and received. All
April allotment rents have been received. Council sent an email to Cllr Tyrell for “Men’s
Shed” asking if anyone would be interested in restoring the village sign (TSM) but has had no reply 50.22
TO RESOLVE ON CO_OPTION TO COUNCIL None 51.22 TO CONSIDER ITEMS FOR &
FROM OUTSIDE AGENCIES/PARISH COUNCIL REPRESENTATIVE AND RESOLVE ACCORDINGLY Playing
Field Committee. Report from Cllr Bowser: ·
Car Rally is all sorted for May 15th ·
Summer Fate will now be held in
July not August ·
The Football Club have submitted dates
for the resting of the pitch as required The
PFC would like to ask the PC if they can remove the old shed and replace it
with a new galvanised, powder coated
low maintenance model. This would be placed between the school and the Gym
equipment and needs a concrete
base. Council
RESOLVED to agree this on condition that the Diocese give consent. (Cllr
Bowser and Magnus Did
not take part in this vote) Speedwatch
Group No
report received. 52.22
TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE Nothing
to review defer to next meeting. 53.22 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY a.
Sec137 payments - None b.
Accounts for payment
The above payments were
proposed, seconded and RESOLVED for payment Cllrs Bowser and
Magnus checked payments. c. Money in:
Allotment rent £2290 SHDC precept £27,000 HMRC VAT refund £3,3378.67 d Year End Bank
reconciliation and spend against Budget (circulated) There
were no questions on above.
.
54.22 TO SIGN OFF YEAR END
ACCOUNTS Council RESOLVED for the Chairman to sign off the
year end accounts. 55.22 TO
CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY
Council discussed this item, Clerk
to reply.
This has now been resolved
Council to contact Diocese again
and possibly SHDC Trees Preservation Officer
56.22 TO CONSIDER PARISH COUNCIL
RESPONSIBILITES AND RESOLVE ACCORDINGLY Councils Ground Maintenance Contractor has
requested a price increase per cut due to the new law meaning They have to use white diesel and no longer red. Following a discussion Council RESOLVED that it
was unable to agree this increase as the budget has been completed and precept submitted. Council would
however try to accommodate this next year. This vote was 3 in favour and one
against (Cllr Magnus). Council will get an updated quotation for
repainting TSM play equipment. Inspections to be carried out by Cllr Bowser.
The equipment is looking good, but the surface of
the grassed area is in bad shape, it is hoped this will be rectified with some rain Inspections to be carried out by Cllr Bowser
TG and
TSM Notice boards Cllr Evans TSM
Speed sign Cllr Evans TG speed
sign Cllr Bowser 57.22 TO RESOLVE ON REPLIES TO
CONSULTATIONS. None 58.22 UPDATE ON PLATINUM JUBILLEE
CELEBRATION The Five Bells have updated the Council that their
celebration will be somewhat scaled back. It will now be a Band, hog roast
and bouncy castle. 9.05pm Cllr Bowser left the
meeting It is hoped that the church will now organise an
afternoon tea 9.07pm Cllr Bowser returned to the
meeting Groups to submit invoices to the Clerk for Council
donation/grant, these will be considered at the July meeting. 59.22 TO DISCUSS WIND FARM GRANT
APPLICATION AND RESOLVE ACCORDINGLY Following a discussion, it was RESOLVED to apply
for a grant to fund 2 metal Jubilee bench seats one for TSM and one for TG and a picnic bench and table
for TSM. 60.22 TO REVIEW FINDINGS AND
EFFECTIVNESS OF INTERNAL AUDIT Council reviewed the findings of
the internal auditor and were very satisfied with the internal audit system. Cllr Bowser wished to note that the
audits findings showed the high level of competence of the Councils Clerk. 61.22 TO COMPLETE ANNUAL RETURN
GOVERNANCE STATEMENT Council had read the Annual Return and Governance
statement when circulated to them prior to the meeting, the chairman completed the form. The form was duly signed. 62.22 HIGHWAYS & FOOTWAYS a. Update on outstanding matters There is still no resolution to the speeding on
the A1101 despite several more accidents and constant Correspondence to MPs and Highway officials. b. To report any new matters - None. 63.22
TO COMPLETE ANNUAL RETURN ACCOUNTING STATEMENT Council had read the Accounting Statement
which had been circulated prior to the meeting and RESOLVED to agree it. The Chairman duly
signed the form. 64.22
TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS Council
RESOLVED on 13th July 2022 to 22nd July 2022 65.22
DATE OF NEXT COUNCIL MEETING: To be
advised at TSM Village Hall 7pm 66.22
To Resolve for the council to move into closed session in accordance with the
Public Bodies (admissions to meetings) Act 1960 to discuss
the following matters. Council
RESOLVED to go into closed session. 67.22 TO RESOLVE ON ADMINISTRATION
AND STAFFING MATTERS The
Chairman informed Council of outstanding matters. There
being no more business to transact the meeting closed at 9.40pm Signed Date Chairman |