MINUTES OF TYDD ST MARY ANNUAL PARISH COUNCIL MEETING

HELD AT TYDD ST MARY VILLAGE HALL ON 2nd SEPTEMBER 2021 at 7.00pm

 

Presiding over the meeting, Cllr Magnus

In Attendance:

Cllr Jackson-Parker, Cllr Bowser, Cllr Markillie, Cllr Evans, District Cllr Tyrrell,

County Cllr Coupland and Mrs Jane Ripley, Clerk.

TSM = Tydd St Mary   TG = Tydd Gote   PFC = Playing Field Committee

 

Meeting run under covid protocols.

 

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134.21 APOLOGIES FOR ABSENCE with reasons

None

 

135.21 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the

Localism Act 2011 and to consider any applications for dispensation.

None.

       

136.21 SIGNING OF THE MINUTES

Clerk’s Notes from the meeting on 1st July 2021 were amended as needed, taken as read and signed as minutes

 by the Chairman.

 

137.21 TO RESOLVE ON CO_OPTION TO COUNCIL

None

 

138.21 TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL

 REPRESENTATIVE AND RESOLVE ACCORDINGLY

 Playing Field Committee. Report from Cllr Bowser:

a)       An informal meeting took place between some members of the PFC, PC and TSM School to brainstorm ideas

for the Old Bowling green site.

The general consensus was for a MUGA (Multi Use Games Area) this could be used by all ages with a variety of

uses and benefits.

Consultation with the parish will be the first step

Funding would be totally grant funded.

b)      The PFC have been contacted by the Football Club with a request to increase training from one to two

nights per week.

SHDC. Cllr Tyrrell:

The second garden waste collection took part in the parish on Sept 28th with great success. Sutton Bridge are now

Taking part in this initiative giving 4 locations for waste to be taken to and 2 more dates (these will be published

on Council web site when known)

 

139.21 TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE

Council discussed the request to increase the number of training nights for the Football Club.

(Cllrs Bowser and Magnus did not take part in vote as they are both members of the PFC)

Council RSOLVED to increase the number of nights to two, with a review in 2 months.

 

140.21 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY

Applications:

H21-0897-21 TSM Primary School, Church Way, TSM

Site modular building/mobile classroom for use by school (retrospective)

(Cllr Bowser did not take part in this item as he is a school Governor)

Council supported this application.

Approval by South Holland District Council:

H21-0442-21 Mr S Necker, 29 Station Rd, Tydd Gote

Erection of 4 bay garage with storage above to serve the proposed dwellings at plots 3 and 4, 29 Station Rd

Dwellings approved under H21-0489-20. Work on site not yet completed.

H21-557-21 Mr C Thorpe, The Sycamores, Main Rd, Tydd Gote

Outline for single dwelling house

H21-0582-21 Mr & Mrs Simmonds, 6 Draw Dyke, Sutton St James

Proposed Extension

H21-0604-21 Mr T Clark, 3-5 Rectory Rd, TSM

Convert cottage to two cottages, demolish sunroom, rear 2 storey extension. Raise part of roof

Replace windows and external changes

Refusals by South Holland District Council: None

 

141.21 CLERKS REPORT

All Correspondence from the July meeting has been dealt with and replied to.

The new Speed sign (SID) is now in place.

Councils Audit has been completed, returned and circulated to all Council plus put on the Council web site.

The application to Grange wind farm to fund fencing and equipment for TG play area has been agreed and funding received.

The equipment at TG play was pressure washed at the end of July.

The VAT refund has now been received.

Councils Insurance policy is due for renewal on 1st October 2021, renewal quotes will be sent to all Council, delegated powers in place will be used for renewal.

 

142.21 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY

      a.  Sec137 payments: None

      b.  Accounts for payment

Date

Payee

BACS

Item

Chq No

Net

VAT

Gross

 

 

 

28/7/21

D W Woods

29

TSM Ground

Maint June

 

£216.60

£43.32

£259.92

 

 

 

28/7/21

D W Woods

30 

TG Ground

Maint June

 

£80.00

£16.00

£96.00

 

 

 

28/7/21

Mrs J Ripley

31

Wages July

 

£564.70

 

£564.70

 

 

 

4/8/21

Tom Chapman

32

Pressure wash TG play equip

 

£100.00

 

£100.00

 

 

 

6/8/21

D W Woods

33

TSM Ground Maint Jul + clear Car Park

 

£336.60

£67.32

£403.92

 

 

 

6/8/21

D W Woods

35

TG Ground Maint Jul

 

£80.00

£16.00

£96.00

 

 

 

6/8/21

PFK Littlejohn

36

Audit

 

£200.00

£40.00

£240.00

 

 

 

28/8/21

Mrs Ripley

37

Wages Aug

 

£564.70

 

£564.70

 

 

 

2/9/21

Mrs Ripley

38

Expenses

 

£185.00

 

£185.00

 

 

 

6/8/21

ICO

DD

34

Data Protection fee

 

£35.00

 

£35.00

 

 

 

 

     The above payments were proposed, seconded and RESOLVED for payment.

       c. Money In - Money In - £1362.65 VAT refund.  £4990.00 Grant for Wind Farm for TG play area

      

143.21 TO RESOLVE ON ADOPTING POLICIES

  1. Lone Worker Policy
  2. Environment Policy
  3. Personnel Panel Terms of Reference
  4. Councillor Vacancy Policy

Council RESOLVED to adopt the above policies as put before them.

 

144.21 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY

  1. D Woods – Quotation – Item 12A
  2. PKF Littlejohn – Audit
  3. CSW update – sent to new Co-ordinator
  4. LCC Flood Risk – Riparian project – Circulated
  5. PFC – Request from Football Club
  6. Unity Bank – Changes to Standard Tarif and T & Cs - Circulated

 

145.21 TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY

  1. Play Area-TSM (Glebe Field)

Car Park

The clearing of the Car Park and resurfacing work has been completed.

It was proposed to organise a leaf clearance of this area in Autumn, this was RESOLVED.

New bin /signage

Following discussion, it was RESOLVED to remove all temporary signage from both play areas.

New Bins were discussed, and the 50-litre option was RESOLVED upon

Cllr Tyrrell kindly offered to fund a second bin to facilitate one at each end of the field.

Nature Walk

Following discussion this idea was scrapped due to hazards involved.

Council RESOLVED to get quotes to cut back three sides of the field to the tree line and remove waste.

Project Old Bowling Green

Following the report from the PFC Council discussed the idea of a MUGA and the running of the project

by a working party made up of members of the PC, PFC, School and local community.

Main points raised were:

Community/Parish consultation and involvement

All funding to be raised by the Working Party

The Working Party to report progress to each PC meeting

  1. Play Area – TG

Following a discussion Council RESOLVED to remove the old hazardous multi play equipment and replace with new roundabout and seesaw, plus a new bench seat.

  1. Allotments – Closed session for discussion

All new agreements and October invoices are ready to be sent out on October 1st.

Handover of Silt pit allotments have been agreed between new and old tenants.

SHDC have been contacted re fly tipping and the broken fence, Council await reply.

  1. Any Other area: None

 

146.21 TO UPDATE AND RESOLVE ON COMMUNITY SPEED WATCH (CSW)

The CSW equipment has now all arrived and been handed to the co-ordinator and scheme is up and running.

 

147.21 TO RESOLVE ON GOING TO TENDER FOR GROUND MAINTENANCE

Following a discussion Council RESOLVED to go to tender for Ground maintenance contract for 2022 to 2024.

Cllrs Bowser and Markillie along with the Clerk will meet at 7pm on 7th October for first reading of bids and report

to full Council on 4th November for Resolution.

 

148.21 TO RESOLVE ON GRANT APPLICATION TO WIND FARM

Council RESOLVED the next application be for new equipment for TG play area

 

149.21 TO UPDATE AND RESOLVE ON COVID 19 & REGULATIONS

No update

 

 

 

150.21 HIGHWAYS & FOOTWAYS

a. Update on outstanding matters

Cllr Coupland reported that Highways have agreed to lowering the speed limit on the section of the Al101

from just prior to the junction with Common Way down to the existing 40mph section at Tydd Gote, however

according to current policy this would be to a 50mph limit. Council and Cllr Coupland strongly appose this and

are pushing for a 40mph limit.

The foliage around the junction of Common Rd and A1101 has now been cut back.

Archers’ surveys (speed surveys) have recently been carried out along Common Way and Church Way,

Council awaits the findings.

b. To report any new matters - None.

 

151.21 DATE OF NEXT MEETING: November 4th at 7pm Venue to be decided

(All Covid regulations and Government guidance in place at the time to be adhered to)

 

152.21 To Resolve for the council to move into closed session in accordance with the Public Bodies    

 (admissions to meetings) Act 1960 to discuss the following matters.

Council RESOLVED to move into closed session.

 

Members of the public left the meeting at 9.05pm

 

153.21 TO RESOLVE ON ADMINISTRATION AND STAFFING MATTERS

Allotments discussed and reported under 145.21 c.

 

Confidential minutes on Administration issues.

 

 

There being no more business to transact the meeting closed at 9.40pm

 

Signed                                                                     Date

 

Chairman